How to Find a Job in Japan
- Yanka
- Nov 17, 2024
- 26 min read
Updated: Feb 13
So, you’ve made up your mind: you want to live in Japan. Whether it's for the sushi, the neon lights, or the peaceful shrines, one thing is certain—you’ll need a job to sustain your dream life. Unless, of course, you’re blessed with infinite savings or a mysterious benefactor. But let’s assume you’re not.
Luckily, I’ve been through the job-hunting maze myself, and I’m here to share the good, the bad, and all you need to know about finding a job in Japan. I have also worked as a recruiter here in Japan, so hopefully I can share some useful tips for your job-hunt. For the sake of this article, we will assume you are looking for a full-time job in Japan.
A humble request: If you’ve gone through the job search experience in Japan, please share your story in the comments! Personal experiences are some of the best ways to learn and navigate this journey. Your insights, challenges, and successes could make all the difference for someone else trying to figure out the process. Let’s help each other out! 😊
In this article you can find out more about:
Job Types in Japan
Before you dive in, it's crucial to understand the different types of employment here. Japan offers three main categories of work:
Part-Time (アルバイト/Arubaito, バイト/Baito, パート/Paato) Perfect for students, travelers, or those wanting flexible hours. Typical jobs include teaching English or working in cafes, restaurants or hotels.
Contract Employee (契約社員/Keiyakushain) A step up from part-time. You’ll get benefits and a fixed-term contract, but don’t expect the full perks of a permanent role. These positions are common in IT, teaching, and creative fields.
Permanent Employee (正社員/Seishain) Full benefits, job security, and often, soul-binding loyalty. But beware—this usually comes with overtime (残業) that might just become your new best friend.
Types of Visas and What jobs you can do
Before diving into the job market in Japan, there’s an important reality check: you need a visa to work here legally. Moreover, not all visas allow you to work in any job you fancy. Understanding the visa landscape is crucial, as your visa type dictates what kind of work you can do, and straying from those boundaries can land you in hot water (or on the next flight out).
Do note that the most typical work visa requires a University Degree. There are ways to achieve a visa to Japan without the degree - such as the Entertainer or Business Manager visa, but they have other requirements to be eligible. The Working Holiday visa for young travelers (up to 30y.o.) does not require a degree, but is only available for one year.
Engineer/Specialist in Humanities/International Services Visa Covers various roles like marketing, translation, sales, administrative work, teaching in the private sector, IT, technical, and engineering jobs. (Important: While on a work visa you can’t just take up part-time work at your local café on this visa unless explicitly permitted by immigration.)
Highly Skilled Professional Visa A point-based system targeting individuals with advanced and specialized skills. Benefits include: Longer visa durations, easier access to permanent residency and permission for spouses to work.
Note: Points are awarded based on education, professional experience, and income.
Instructor Visa Specifically for teaching at public schools (think ALT or English teacher).
Business Manager Visa If you plan to start your own business or manage a company in Japan.
Student Visa You’re allowed to work part-time (up to 28 hours per week) with permission from immigration. Typical jobs include convenience stores, cafes, and teaching English.
Dependent Visa If you’re the spouse or dependent of someone with a working visa, you can work part-time with permission. Like student visa holders, you’re limited to 28 hours per week.
Working Holiday Visa Available for citizens of specific countries (check eligibility). This visa allows you to work in a variety of part-time and short-term jobs while enjoying an extended stay in Japan. Think retail, hospitality, or even ski resort gigs.
Specified Skilled Worker (特定技能) A relatively new visa for industries facing labor shortages, such as construction, agriculture, and food service. This visa requires passing specific skills and language tests.
Permanent Resident or Spouse of Japanese NationalThe jackpot. You can work in any field without restrictions, from teaching to running your own izakaya.
Other types of visas for specific activities: Entertainer, Researcher, Artist and more (All visa types: https://www.mofa.go.jp/j_info/visit/visa/long/index.html)
Jobs You Can’t Do on Certain Visas
For example:
If you’re on a Student Visa, you cannot work more than 28 hours/week.
On a Specialist in Humanities/International Services Visa, you can’t legally take up bartending, even if it’s just for fun on weekends.
Tourist Visas do not permit any kind of paid work. None.
Straying from your visa’s restrictions can lead to visa cancellation, fines, or even deportation.
Key Factors in Your Job Search
Besides your education, skills and experience, there are a few factors that will have a bit affect on your job search in Japan. The following two are the main ones:
Where Are You Searching From?
Within Japan: Congrats! You have more options. Being physically present makes it easier to attend interviews, career fairs, and networking events. Plus, companies often prefer candidates already in Japan as they can start sooner and require less visa hassle.
From Abroad: Not impossible, but trickier. Many companies are open to hiring from abroad for specialized roles (think IT or teaching English). Be prepared for a longer hiring process and wait for your visa to be processed (about 3 months)
Your Japanese Level
Zero to Basic (N5-N4): English teaching jobs, some IT roles, or positions at international companies.
Conversational (N3-N2): More doors open. You can consider customer service, sales, or office roles.
Fluent (N1): The world—or at least Japan—is your oyster. You’re eligible for almost any job, from high-level management to niche industries.
Tip: Even if your Japanese isn’t fluent, showcasing your willingness to learn goes a long way.
Are You a Native Level English Speaker?
(This topic would deserve its own post, but let me try to summarize)
If you’re a native or native-level English speaker, congratulations! The English-teaching market in Japan is your oyster. Whether you're fresh out of school or pivoting careers, teaching English is often the first stop for many foreigners in Japan. Why? Because these jobs not only welcome applicants from abroad but often provide relocation support, easing the transition into your new life here.
As an English teacher in Japan, you have a variety of options:
Public schools (on an “Instructor” visa)
Private schools or eikaiwa (conversation schools) (on a “Specialist in Humanities” visa)
Your students could range from pre-schoolers to adults eager to improve their conversational skills. Salaries are typically modest, but enough to cover your living expenses and give you a taste of the Japanese lifestyle.
When applying through large programs like JET or INTERAC, keep in mind that you might not have much control over your placement. You could end up in a bustling metropolis like Tokyo—or a sleepy rural town where convenience stores double as local hangouts. While the idea of rural living might seem daunting, it’s often a uniquely rewarding experience that allows you to immerse yourself in Japan’s culture and community.
Here’s a quick overview of some major companies hiring English teachers in Japan. Check their websites for more details:
JET (Japan Exchange and Teaching Program) A government-sponsored program placing teachers in public schools across Japan, offering solid relocation support. www.jetprogramme.org
Interac Specializes in placing Assistant Language Teachers (ALTs) in public schools, with relocation support and structured teaching environments. www.interacnetwork.com
Gaba A private eikaiwa offering one-on-one lessons for adult learners with flexible schedules; ideal for urban placements. www.gaba.co.jp
Yaruki Switch Group Offers positions at pre-schools and elementary schools, open to non-native speakers fluent in English. www.yarukiswitch.jp
AEON One of Japan’s largest eikaiwa chains, providing training, relocation assistance, and opportunities to teach children and adults. www.aeonet.com
ECC A well-established eikaiwa chain offering teaching positions for both kids and adults, with strong training programs. www.ecc.co.jp
NOVA A major eikaiwa chain catering to kids and professionals, hiring teachers from abroad with ample lesson resources. www.nova.co.jp
Shane English School Specializes in British English with smaller class sizes, offering teaching positions for both children and adults. www.shane.co.jp
Borderlink Places ALTs in public schools across Japan, often in smaller cities or rural areas, with relocation support. www.borderlink.co.jp
Berlitz Globally recognized for short, intensive lessons for adults and professionals, with flexible schedules and urban opportunities. www.berlitz.com
iTTTi Japan (Peppy Kids Club) Focuses on immersive English lessons for kids, with positions often in suburban or rural areas. www.peppykidsclub.com
What is a native-level speaker? If you do not come from a country where English is the native language, most companies will look for applicants who have completed 12 years of education in English—and they’ll ask for proof. If you grew up attending bilingual or international schools where the medium of instruction was English, you might still qualify even if you’re not from a traditionally English-speaking country.
Even if you’re not a native English speaker, you can still teach in Japan, though opportunities may be more limited. Companies like Yaruki Switch Group are flexible, hiring non-native speakers fluent in English with minimal or neutral accents. To stand out, highlight teaching experience, obtain certifications like TEFL or TESOL, and showcase additional skills.
While teaching English may not be everyone’s long-term dream, it’s a great way to get your foot in the door, experience life in Japan, and build connections. Whether you end up loving the classroom or using it as a stepping stone to other opportunities, the experience will undoubtedly shape your journey.
How to Look for Jobs
There are several ways to look for jobs in Japan: job boards, agencies, career fairs, networking, or applying directly via company websites. If you’re already in Japan, you can use all these methods. However, if you’re searching from outside Japan, job boards will likely be your best friend.
There are also international career fairs like the Boston Career Forum, which introduces Japanese companies and offers opportunities to land a job in Japan URL: www.careerforum.net
For foreigners, your visa status is often a big factor in job hunting. If you need a company to sponsor your visa, it’s crucial to focus your search on platforms that specialize in jobs for foreigners or companies willing to hire from abroad.
Not every company offers visa sponsorship, and this can be a major hurdle. Many foreigners start with English teaching roles or entry-level positions. While these might not be your dream jobs, they can get your foot in the door with a work visa.
Once you’ve worked in Japan for a year or more, you’ll have local experience and a better understanding of the job market. At that point, you can afford to be more selective and aim for roles that align with your career goals. Looking for jobs (not only in Japan) can be a long an tiring process, but stay persistent, do not give up and I am sure luck will be on your side! But back to finding a job in japan and a few places, where you can look:
1) Job Boards
Job boards are the easiest and most accessible way to kick off your job search in Japan. They offer a wide range of opportunities across industries, locations, and skill levels. Below, I’ve compiled a list of some of the best job boards, along with what makes each one unique.
GaijinPot Jobs
For: English speakers, beginners. Primarily for foreigners seeking English-speaking roles, including teaching, hospitality, and customer service. It’s ideal for those new to Japan, as many positions offer visa sponsorship. URL: www.gaijinpot.com
Daijob
For: Bilingual professionals. Focuses on positions requiring both English and Japanese (typically N3 and above). Great for experienced candidates in industries like marketing, finance, and IT. Multinational companies frequently post here. URL: www.daijob.com
Indeed Japan
For: All skill levels. A massive database with jobs for everyone—from part-time and freelance gigs to senior roles in various industries. Use advanced filters to narrow your search by salary, location, and language requirements. URL: www.indeed.com
CareerCross
For: Bilinguals in white-collar jobs. Tailored for professionals seeking roles in global companies. Common industries include IT, consulting, and finance. It also features useful career advice for bilingual job seekers. URL: www.careercross.com
Jobs in Japan
For: Teachers, part-timers. Specializes in English teaching jobs and positions that don’t require advanced Japanese. You’ll also find part-time and seasonal work, with clear information on visa sponsorship. URL: www.jobsinjapan.com
TokyoDev
For: Tech professionals. A niche board for English-speaking developers and IT professionals in Japan. Startups and established tech companies frequently post here, often for roles that don’t require Japanese. URL: www.tokyodev.com
Glassdoor Japan
For: Researching companiesIn addition to job listings, Glassdoor provides company reviews, salary reports, and interview experiences. It’s a great tool to learn about company culture before applying. URL: www.glassdoor.com
MyNavi Global Career
For: Fresh grads, career changers. Part of one of Japan’s largest recruitment platforms. Focuses on entry-level and early-career positions for international candidates. They also host career fairs and provide job-hunting resources. URL: global.mynavi.jp
Wantedly
For: Startup enthusiasts. Unique for its focus on company culture and networking. Instead of formal job applications, you can request casual meetings with employers to explore potential roles. Ideal for those seeking startup or creative roles. URL: www.wantedly.com
Enworld Japan
For: Expats with experience. Specializes in mid-to-senior-level positions for expats in industries like IT, supply chain, and finance. Offers personalized recruitment services and market insights. URL: www.enworld.com
Other Job boards:
WeXpats Jobs A multilingual platform designed for foreigners, offering jobs across various industries with filters for Japanese proficiency. URL: www.we-xpats.com
Career Engine A bilingual job site connecting international professionals with global companies in Japan. URL: www.careerengine.org
BizReach (Only Japanese) A platform for experienced professionals and executives, connecting job seekers with recruiters for high-level positions. URL: www.bizreach.jp
Hello Work Japan's government-operated job board offering a comprehensive database of listings, primarily in Japanese. URL: www.hellowork.go.jp
Work Japan Caters to foreigners with part-time and full-time job listings, including information on visa sponsorship. URL: www.jobs.workjapan.jp
NINJA (Next International Job-Network for Asians) Focuses on connecting Asian professionals with Japanese companies, offering a range of job listings across various industries. URL: www.nextinjapan.com
Jopus An online portal providing job listings, industry news, and career advice for international job seekers and students aiming to work in Japan. URL: www.jopus.net
Guidable Jobs A platform designed for foreigners in Japan, offering part-time and full-time positions, often in industries like hospitality, caregiving, and manual labor. URL: www.guidable.co
Green Focused on startups and tech companies, Green connects job seekers with innovative companies looking for IT, marketing, and creative professionals. URL: www.green-japan.com
Ambi Aimed at young professionals and recent graduates, Ambi offers opportunities in business, IT, and creative fields with a focus on career growth. URL: www.en-ambi.com
Glassdoor Japan
For: Researching companiesIn addition to job listings, Glassdoor provides company reviews, salary reports, and interview experiences. It’s a great tool to learn about company culture before applying.
URL: www.glassdoor.com
LinkedIn is not used as broadly in Japan as in other parts of the world, however, it is staring to gain traction. If you are looking for jobs in non-Japanese companies or higher-level corporate positions, you can find them on LinkedIn. I also recommend connecting with employees and recruiters from companies you would like to work at.
Pro Tips for Using Job Boards
Set Up Alerts: Many job boards allow you to set up email alerts so you can stay updated on new listings matching your criteria.
Polish Your Profile: Many platforms let you upload a resume and profile. Keep it professional and targeted. It might be a bit annoying at first to fill in your resume on each platform, but being thorough raises your chances of receiving a scout message from a recruiter of passing the initial screening when you apply for roles.
Don’t Rely on One Board: Diversify your search to increase your chances. Use multiple boards to cover all your bases.
2) Company Pages
If you’ve got your eyes on a specific company, check their careers page. Many post jobs here first, and you might find roles that aren’t advertised elsewhere. You can also try finding the company recruiter on LinkedIn and approaching them, even though LinkedIn is not as much used in Japan as in other countries.
3) Career Fairs
Ah, career fairs—the speed-dating of the job-hunting world. You get to meet multiple companies in one day, and sometimes even score on-the-spot interviews! I personally love Career Fair as that was the way I found my first full-time job in Japan.
Tip: Preparation is key. Bring multiple copies of your resume, dress sharp, and rehearse your pitch. You can also research participating companies beforehand to be ready to impress when the time comes.
Here are a few great fairs to consider:
1. Tokyo Job Fair A general fair featuring a variety of industries, perfect for those starting their job hunt in Tokyo. URL: www.tokyocareer.com
2. Career Forum by DISCO One of the largest fairs for bilingual job seekers, featuring major multinational and Japanese companies. URL: www.careerforum.net
3. Bilingual Job Fair by Daijob Tailored for professionals fluent in both English and Japanese, offering roles in diverse fields like IT, finance, and marketing. URL: www.daijob.com
4. MyNavi Career Fair Caters to fresh graduates and early-career professionals, with numerous companies offering entry-level positions. URL: www.mynavi.jp
5. Global Career Expo by Pasona Focused on international talent, with many positions requiring English and basic Japanese skills. URL: www.pasona.co.jp
6. Work in Japan Fair by GaijinPot Aimed at foreigners living in Japan, featuring employers looking for English speakers and those offering visa sponsorship. URL: www.gaijinpot.com/workfair
7. Jobs Expo Japan by Guidable Offers part-time, full-time, and freelance opportunities, particularly for foreigners already residing in Japan. URL: www.guidable.co/expo
8. Engineer Career Fair by TokyoDev Specifically for developers and IT professionals seeking roles in tech startups and established companies. URL: www.tokyodev.com/careerfair
9. Women in Business Career Fair Focused on empowering women in the workforce, with companies showcasing roles aimed at career advancement and leadership. URL: www.womeninbusiness.jp
10. Rakuten Global Career Fair A unique event for those interested in joining Rakuten, with opportunities in e-commerce, IT, and corporate roles. URL: www.rakuten-careers.com
4) Career Agents
If you're serious about your job search in Japan, recruitment agencies can be invaluable allies. They assist in refining your resume, preparing you for interviews, and connecting you with opportunities that might not be publicly advertised. A great advantage of working with agencies is that they can help you understand your market value and you can talk with them about your salary expectations. They can steer you in the right direction in case your expectation and the salary ranges for the roles/industry you are looking into do not align.
However a few things to consider. Your experience will largely depend on the person you get assigned as your agent and their capability. If you do not have a good experience with agents, you can still try others, as you might have better luck there. The agents usually work with higher salary roles and might have contracts with a specific company you are aiming for.
Here are some reputable agencies to consider:
Robert Walters Japan Specializes in permanent and contract recruitment across various industries, with offices in Tokyo and Osaka. URL: www.robertwalters.co.jp/en/
Michael Page Japan Offers recruitment services for professionals in sectors like finance, technology, and marketing, focusing on mid to senior-level roles. URL: www.michaelpage.co.jp/en
JAC Recruitment Japan Provides recruitment services for bilingual professionals, connecting candidates with multinational and Japanese companies. URL: www.jac-recruitment.jp/en/
Hays Japan A global recruitment agency offering services in sectors such as IT, finance, and engineering, with a strong presence in Japan. URL: www.hays.co.jp/en/
Robert Half Japan Specializes in placing professionals in finance, accounting, and technology roles, offering both permanent and temporary positions. URL: www.roberthalf.com/jp/en
Randstad Japan Provides staffing and recruitment services across various industries, including manufacturing, logistics, and office support. URL: www.randstad.co.jp
Spring Professional Japan Specializes in recruitment for IT, engineering, and life sciences sectors, connecting professionals with leading companies. URL: www.springjapan.com
PERSONAL RECOMMENDATIONS:
Pasona Global Focuses on connecting global talent with Japanese companies, offering services for both job seekers and employers. URL: www.pasona.co.jp/english/
Global Power Focuses on foreigners with higher level of Japanese ability who are already in Japan. Very friendly and helpful. URL: https://globalpower.co.jp/
And many others. Speaking Japanese will broaden your options when choosing an agency - you can also look for agencies that specialize in your industry of area of interest.
Crafting the Perfect Resume
Japanese resumes, or 履歴書 (rirekisho), follow a specific format that may feel quite different from Western CVs. Many companies will ask for your Resume 履歴書 (rirekisho) and your Work History職務経歴書 (shokumukeirekisho).
Your resume includes basic information about yourself and your academic and professional history - the school name + years attended and the company name + date of joining/leaving.
It also has a section to highlight your certifications (such as the JLPT), a section to highlight who you are and what makes you stand out from other candidates 自己PR (Jiko PR). More details on how to write your resume + a template here: https://www.gtalent.jp/blog/japanwork-en/job-hunting-en/rirekisho-en
Key Points for the 履歴書 (Rirekisho):
Use the Standard Template Available online. Stick to the format; recruiters appreciate uniformity.
Include a Professional Photo A head-and-shoulders shot, attached to the top-right corner of your resume. Aim for a "serious but friendly" expression, and wear business attire.
Handwritten Option Some companies might require you to submit a handwritten resume. Practice a few times and make it look as neat as possible.
Double-Check for Errors Spelling and formatting mistakes can make a bad impression. If possible, have a native speaker or professional proofread your resume.
Handle with Care If you are handing in your resume in its physical form, make sure you keep it in a file until handing it over. There should be no creases or stains on the paper.
Tailor Your Resume Modify your resume slightly to match the job description, especially in the Jiko PR section.
自己PR (Jiko PR): Self-Promotion Section
自己PR is where you showcase your strengths, skills, and personal qualities. It’s a short, persuasive section that can significantly impact your application. It is a part a lot of first-time job-hunters in Japan struggle with, but it can become your strength if you manage to grab the recruiters attention.
What to Include in 自己PR:
Key Strengths: Highlight qualities relevant to the job (e.g., teamwork, leadership, adaptability).
Achievements: Briefly mention a specific success, like increasing sales or completing a major project.
Why You’re a Good Fit: Explain how your skills align with the company’s values or goals.
Example:私はチームプレーヤーであり、前職では新しいマーケティングキャンペーンをリードし、売上を20％向上させました。この経験を活かし、貴社のマーケティング部門に貢献したいと考えています。
職務経歴書 (Shokumu Keirekisho): Work History Document
Unlike the rirekisho, the 職務経歴書 provides a more detailed account of your professional experience. It’s used for mid-career positions and is especially important for roles requiring specific expertise. You can also use it for your first job search by highlighting your experience with short-term or part-time jobs.
Key Sections of a Shokumu Keirekisho:
Header Include your name and contact details at the top.
Career Summary A brief overview of your professional background, highlighting your career trajectory.
Detailed Work History List your previous jobs in reverse chronological order. For each role, include:
Company name and industry
Employment period
Job title
Key responsibilities and achievements
Skills and Certifications Highlight technical skills, language proficiency (mention your JLPT level if applicable), and any relevant certifications.
Closing Statement A brief note on your career goals and why you’re interested in the company.
Tips for the Shokumu Keirekisho:
Focus on Results: Use metrics (e.g., "Increased sales by 15%") to demonstrate your impact.
Customize for the Role: Emphasize experience and skills relevant to the job.
Keep It Professional: Use a clean layout and formal language.
With a well-prepared 履歴書, strong 自己PR, and detailed 職務経歴書, you’ll be equipped to impress Japanese recruiters and land the job! More about shokumu keirekisho: https://www.daijob.com/en/guide/tipsadvice/resume/syokureki/
Interview Tips
Interviews in Japan can be a unique experience. They range from the formal, almost ritualistic, to surprisingly laid-back chats. No matter the tone, showing respect and preparation is crucial.
In most companies, you will go through a number of rounds of interviews - starting with the recruiter, then the hiring manager or department head, a casual chat with the team and final interview. Some companies also have written exams or role-play as a part of the interview process. There are also companies that require video self-introduction or working on a project they present you with. Do ask about the process during your first interview/chat with the recruiter including the languages the next steps will be conducted in.
Even if you’re not a natural at interviews, you’ll improve with practice. Opinions may vary on this, but I recommend accepting interview opportunities, even for roles or companies you’re unsure about. You might discover during the interview that the company is more interesting than you initially thought. If nothing else, it’s excellent practice and helps you build confidence for future interviews. Some even recommend not interviewing at your most desired company first, as you want to be "warmed up" when the time comes.
There are also some specifics for interviewing in Japan - from the way you enter the room to the way you dress and present yourself. You can find many manuals online, but here is a nice guide. https://tcj-education.com/column/how-to-ace-a-job-interview-in-japan/
I would also like to share some important tips for interviewing in Japan:
1. Preparation is Key
Make sure to prepare well for the interview. Thoroughly read the job description and study about the company. There are also come questions you are sure to asked at every interview, such as about your experience, reason for applying or where do you see yourself in 5 years. It never hurts to prepare and practice the answers. This will allow you to relax a bit when the interview starts and be confident when answering the questions. Common Interview Questions in Japan Here are some frequently asked questions you can prepare for:
自己紹介をお願いします (Jiko shoukai wo onegaishimasu)– "Please introduce yourself."A concise self-introduction highlighting your professional background and key skills is essential.
これまでの経験について教えてください (Kore made no keiken ni tsuite oshiete kudasai)– "Tell us about your past experience."Focus on experiences relevant to the job and provide specific examples.
志望動機は何ですか (Shibou douki wa nan desu ka)– "What is your reason for applying?"Highlight your alignment with the company’s mission and how the role fits your career goals.
あなたの長所と短所を教えてください (Anata no chousho to tansho wo oshiete kudasai)– "What are your strengths and weaknesses?"Be honest but strategic, focusing on strengths relevant to the job and framing weaknesses as areas for growth.
5年後にどのようになっていたいですか (Go-nen go ni dono you ni natte itai desu ka)– "Where do you see yourself in 5 years?"Showcase your ambition while emphasizing your desire to grow within the company.
チームで働く経験はありますか (Chiimu de hataraku keiken wa arimasu ka)– "Do you have experience working in a team?"Share examples that highlight your teamwork and collaboration skills.
2. Be Punctual
Arriving late is a no-go. In Japan, punctuality isn’t just polite; it’s expected. Plan to arrive about 10 minutes early. This gives you time to find the office, freshen up, and calm your nerves. Showing up exactly on time might even seem a little rushed!
Pro Tip: Check the train schedule and have a backup route ready. Trains in Japan are reliable, but you never know when an unexpected delay might hit. It can also take more time than expected get out of the station, find the office or wait for an elevator.
3. Dress Appropriately
First impressions matter, and in Japan, that starts with your outfit. Even if the company has a casual vibe, opt for a suit unless instructed otherwise. For men, a dark suit with a tie; for women, a conservative suit or blouse with a skirt/pants works well. If possible opt for formal shoes and a nice bag to complete the look - I don't mean a fancy bag, but if possible avoid casual backpacks or small purses. If the interview is in winter, take off your coat before entering the office and hold it over your arm. In summer, I highly recommend having a small towel at hand to wipe off sweat before entering the interview.
Pro Tip: Bring a portfolio or folder to hold your resume, notes, and any other documents. It shows professionalism and keeps you organized. I also recommend bringing a notebook and a pen, in case you need to make notes after the interview.
4. Respect, respect, hierarchy
Japanese culture values hierarchy, and it’s essential to show respect. Use polite language throughout, even if the tone becomes more casual. If you are not confident in your high polite Japanese (sonkeigo, kenjogo) keep it simple with the -desu, -masu form.
Pro Tip: When handing over your resume or exchanging business cards, present and receive it with both hands and a slight bow. It’s a small gesture but goes a long way.
5. Master the Art of Self-Introduction
In Japan, interviews often start with a self-introduction, or 自己紹介 (jikoshoukai). Keep it concise but informative. Include your name, a brief professional background, and why you’re interested in the position.
Example:“はじめまして。私の名前は山田太郎です。マーケティング分野で5年間働いており、前職では新製品のプロモーションを担当しました。御社のグローバル戦略に貢献できると確信しています。”
Pro Tip: Practice your self-introduction in Japanese if you can. Even a simple one will impress!
6. Prepare Thoughtful Questions
At the end of the interview, you’ll likely be asked if you have any questions. Always ask something. It shows genuine interest and enthusiasm.
Good examples:
“Can you tell me more about the team I’d be working with?”
“What are the company’s goals for the next year?”
"What kind of person would be a great fit for this role?"
Avoid asking about salary or vacation in the first interview unless the topic is brought up.
7. Body Language Matters
Sit up straight and maintain good posture.
Make eye contact, but don’t overdo it.
Nod occasionally to show you’re engaged.
Avoid crossing your arms or slouching—it can come off as disinterested.
8. Be Ready for Unusual Questions
Japanese interviews sometimes include unexpected or quirky questions. You might be asked, “What kind of tree would you be?” or “If you had unlimited money, what would you do?” or “Describe a time you failed and what you learned.” These aren’t meant to trip you up but to see how you think on your feet. the last one, actually, is quite common as you are often asked about your weak and strong points and also specific examples of your skills.
Pro Tip: Answer honestly and tie your response back to how you’ve grown professionally.
9. Follow Up with a Thank-You Note
After the interview, send a thank-you email. Keep it short and polite. Express your gratitude for the opportunity and reiterate your enthusiasm for the role.
Example:“Thank you for taking the time to meet with me today. I enjoyed learning more about your company and am very excited about the possibility of contributing to your team.”
Extra tip: Turn rejection into a future opportunity. Rejection is never easy, but in Japan, where politeness and respect are highly valued, it can also be an opportunity to leave a positive impression. If you receive a rejection email, don’t ignore it—take the chance to reply politely.
Thank the company for the opportunity to apply and express your gratitude for their time and consideration. Let them know you remain open to any future opportunities with their organization. A simple, professional response can leave a lasting, favorable impression.
Sometimes, rejection emails include feedback or reasons for not moving forward, but in other cases, they may state they cannot share such details. Regardless, a polite and proactive follow-up can set you apart as a candidate who handles setbacks with professionalism and grace. You never know—your name might come to mind for a future opening!
10. Online Interviews
Online interviews are now a common step in the hiring process, and with the right preparation, you can ace them just like in-person meetings. Here’s a quick summary of tips:
Test Your Tech: Check your internet, camera, and microphone beforehand. Have a backup plan for tech issues.
Set Up a Professional Space: Choose a quiet, well-lit area with a neutral background. Keep it clutter-free to avoid distractions.
Dress the Part: Wear professional attire to show respect and maintain a business mindset.
Engage Through the Screen: Look at the camera to mimic eye contact, sit up straight, and use positive body language like smiling and nodding.
Minimize Distractions: Turn off notifications and close unnecessary tabs. Let others in your household know about your interview.
Handle Tech Issues Calmly: If something goes wrong, reconnect quickly and apologize briefly—most interviewers understand.
Use Notes Wisely: Keep key points handy, but don’t rely on them too much to ensure a natural flow.
A Few Pieces of advice:
Avoid negative talk. Keep the overall tone during the interview positive and up beat. Sometimes people tend to talk negatively about their previous work experience or employer, but this might raise a red flag in the interviewers.
Prepare for “Why Japan?” If you’re a foreigner, be ready to answer why you want to work in Japan specifically. Make sure the company does not feel you are interviewing with them just because you are looking for a visa.
Emphasize Long-Term Commitment. Many Japanese companies seek candidates who are likely to stay with the company long-term. If possible, mention that you’re looking for a position with growth potential and that you’re excited about the prospect of contributing to the company over several years.
Hurray, You Got the Offer!
Congratulations! All your hard work has paid off, and you’ve received a job offer—or as it’s called in Japan, a 内定 (naitei). This is a big step, but before you pop the champagne, there are a few important things to consider before officially accepting. Let’s break it down:
Reviewing the Offer
When you receive a job offer, the company will usually provide details about your employment. Here’s what to look at carefully:
Salary: Check the base salary and any bonuses or allowances (e.g., transportation, housing). More about salaries in Japan: https://blog.gaijinpot.com/what-is-the-average-salary-in-japan/
Work Hours and Overtime: Confirm regular working hours and the company’s policy on overtime (残業).
Benefits: Look for health insurance, pension contributions, and other perks.
Vacation days: Most companies will offer 10 days of paid holidays during your first year on the job. Some might have conditions such as working for a certain number of months before you start using your paid days off.
Contract Type: Is it full-time (正社員), contract (契約社員), or part-time (アルバイト)?
Start Date: Make sure the start date works for you, especially if you’re relocating or waiting on a visa.
Probation Period: Many companies in Japan include a probation period (試用期間), often lasting 3-6 months. In most cases the salary/conditions do not change during this period and it is more of a formality.
Pro Tip: If anything in the offer seems unclear or missing, don’t hesitate to ask for clarification. It’s better to address concerns upfront than be surprised later.
Accepting the Offer
Once you’re satisfied with the offer, the company will usually ask for your acceptance—often verbally or via email. What’s surprising in Japan is that:
You may not sign any formal documents right away.
In some cases, the official contract is signed on your first day of work.
You might be asked for some additional documents after accepting the offer such as your residence card or passport.
Hanko (Personal Seal)
Some companies may ask for a hanko (判子)—a personal seal used for official documents. If you don’t have one, don’t panic. Just let them know, and they’ll likely accommodate you by allowing a signature instead.
Pro Tip: If you plan to work long-term in Japan, consider getting a hanko. It’s often required for various legal and financial procedures, like opening a bank account.
Japanese Work Culture
Working in Japan is like stepping into a world filled with unique customs and practices that might surprise newcomers. Let's explore some of the intriguing aspects of Japanese work culture:
Morning Meetings (Chōrei - 朝礼): Imagine starting your day with a team gathering where everyone shares updates, sets goals, and boosts team spirit. It's like a mental warm-up to kickstart the day. In some places, these meetings are brief and refreshing, but in others, they can be longer and require standing throughout. Interestingly, some companies still incorporate actual physical exercises into their morning routines.
Job Rotation: In many Japanese companies, employees regularly switch departments or roles. This system allows you to acquire a diverse set of skills and gain a comprehensive understanding of the company's operations.
Strong Hierarchy: Workplaces often have a strict hierarchical structure. Respect for superiors is paramount, and decisions typically flow from the top down. Everyone knows their specific role and place within the organization.
Overtime (Zangyō - 残業): Ah, the infamous Japanese overtime. It's common to work beyond regular hours, and there's an unspoken rule that you shouldn't leave before your boss does, which can lead to long working hours. This practice has been a topic of discussion, especially with concerns about "karoshi" or "death from overwork."
Company Social Events (Nomikai - 飲み会): After work, it's often customary to have social gatherings where colleagues bond over drinks like sake, beer, or highballs. In very traditional companies participating in these events is often considered part of your job duties and offers a chance for informal communication and team building.
Use of Fax Machines: Despite technological advancements, many Japanese companies still use fax
machines for communication and document exchange. It's surprising but remains a part of the culture.
Inefficiency: Some traditional procedures and bureaucracy can lead to lengthy processes, which might seem inefficient compared to other countries. While this meticulous process might test the patience of those accustomed to swift resolutions, it often results in outcomes that are both comprehensive and thoughtfully crafted.
Sleeping at Work (Inemuri - 居眠り): On some websites you will find information that in Japan, taking a nap during work, known as "inemuri," is sometimes seen as a sign of dedication. Personally, I haven't seen anyone sleep during work hours, but I had a colleague who brought a pillow and took a short nap during lunch breaks with her head on the desk.
Collective Decision-Making (Ringi - 稟議): Decision-making processes often involve obtaining consensus from all relevant parties through the "ringi" system. Documents circulate through various approval levels, which can slow things down but ensures everyone is on the same page—assuming everyone reads them and doesn't just stamp their seal without review.
Emphasis on Teamwork: Individual achievements are often subordinated to team success. It's expected that individuals prioritize the group's needs over their own and contribute to workplace harmony.
Formality and Etiquette: Japanese workplaces place great emphasis on formality. From dress codes to how you address colleagues, etiquette is crucial. For example, when you enter the office in the morning, it's customary to greet everyone with "Ohayō gozaimasu," and when leaving, you say "Otsukaresama desu, osaki ni shitsurei shimasu."
This also includes the attire - unless your company specifies otherwise, at least "business casual" wear is necessary. When addressing your colleagues, be sure to use -san together with their last name to address them. But again, in more casual companies, this might be different.
Remember, these practices can vary depending on the company and industry. In recent years, some firms are striving to modernize and align with global standards, leading to gradual changes in work culture.
Wrapping Up
Finding a job in Japan isn’t always easy, but with the right approach, it’s absolutely doable. Whether you’re aiming for your dream role or just a stepping stone, remember to stay positive and enjoy the journey. 頑張って!
Share your experiences in the comments—what’s your job-hunting story in Japan?
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